Smart add is this neat feature that lets you add tasks to your master lists and include all the relevant meta information like list name, tag, location etc. As opposed to normal task manager where you need to input task name in one line and then navigate to different fields to select other meta data smart add let you do all that in single line. Simply start adding new task and then use one of the below special characters to define due date, location or tag as necessary then press enter. RTM will add a new task and populate other fields as you defined them. Here is an example: new task #Project1 #Computer @Home ^monday. Once this is added to RTM it will be displayed as new task added to list ‘Project1’ with tag ‘Computer’, location set to ‘Home’ and due date set for Monday.
Smart add works on web, your smartphone app, Gmail add-on and emails that you send to RTM
list of characters and their meaning:
- ^ – adds due date
- ! – adds priority 1,2,3
- # – adds tag or a list name
- @ – adds location
- * – adds repeat cycle
- = – adds duration
There is also a good smart add guide on the Remember the Milk website which will help you understand how it works.
If I’m capturing something and I’m not sure about it I will type the idea/tasks and let it land in my inbox. If however I now where particular task should go or when should I be reminded of it I will always use smart add to include relevant meta data. Some people shrug their shoulders on this and will consider too much overhead but I personally find it very useful.