My perfect computer

Few weeks ago I posted a link to Michael’s blog post about his perfect setup.

I’ve been thinking about  this topic little further and realized that many of us would have two or more computers to consider in their setup. It’s often the case, that the setup is very different between each of the machine. One computer would be in the office, second is a home desktop or a laptop as it is in my case.
The former is a device managed by company’s IT team subject to various policies and restrictions. It has custom build applications and a predefined set of programs that can be used. If you want something new that is not on a company approved software list you have to go through a lengthy process. Most likely ending with "no go" response. They have their reasons.  Getting this machine to the state of being perfect is difficult. The scope is very limited and you need to learn all the tricks possible to make the most of this setup.
On the opposing end there is a home machine which, with a little tweaking and good and simple software lets you get job done, the way you want. But it’s not only about the job being done. What’s also important is the style, easy of use, friendliness and all encompassing cool factor of the application you’ve selected.

Freedom to  hack, experiment is the best way to find this perfect mix of various tool and utilities which make your computer life easier. There is no single list of ideal apps different people, different jobs will require something different. For me, at this moment the perfect computer looks like this.

Web browsing

Firefox/Chrome – Firefox remains my main browser due to a set of extensions I’m accustomed to it. I also use Chrome to check email and for other tasks where I use Google services.

Writing

Evernote – Evernote is my Swiss army knife. It’s a primary tool for writing, storing ideas, managing projects and reference information.

UV Outliner/Freeplane – Non-linear thinking gets done in Freeplane, which is an excellent mind mapping tool. For more structured outlining and thinking I’m using UV Outliner which is often called OmniOutliner for Windows PC.

WriteMonkey – I use it when I need a so called "distraction free" writing environment or simply black screen and white text. The beauty of WriteMonkey is its versatility, you can use the bare bone elements to just write or take advantage of all the different options available like bookmarking, versioning, referencing, multi-markdown.

Time Management

Remember the Milk  – I’ve settled on Remember the Milk as primary task management tool almost 3 years ago. It’s been serving me well. Although there are certain limitations, versatility and ubiquity of this app are it’s best features.

Google Calendar – gives me access to appointments everywhere I need. There is hardly a better calendaring solution.

Other essentials

Dropbox – for syncing and keeping backup of current work, for sharing files with family and friends.

PhraseExpress – this a fantastic piece of software that allows me to automate a lot of my typing. I have text snippets for almost anything from email addresses, mail addresses to numbers, tags, keyword combination and even few paragraphs. If you type a lot and prefer keyboard as main tool this program is definitely worth trying out.

Thunderbird – email client from Mozilla, I’m using it to keep a backup of all my email.Run it once a week or so and all emails will be pulled for storing on my laptop. This gives me access to my email on and offline.

Lastpass/Keepass – password management becomes critical, using easy memorable words is no longer an option so best way to solve this is to resort to an application that can store this information securely and generate passwords for you. Keepass is an standalone open source application whereas Lastpass is web app with Firefox and Chrome extensions that lets you sync passwords on all your computers. I’m using two programs solely for backup and security purposes, having two encrypted copies gives me a safety net and ability use my data regardless of the situation.     

Notepad++  – This is very powerful text editing application with syntax highlighting, making coding a great experience. Although I don’t use it very often it’s indispensable at times when I need to update WordPress theme files or edit a piece of CSS code.

So this is my current setup and as I’ve been finalising this post I realised that almost all of the above tool have been in my arsenal for a good while. I take it as an indication that majority of my computer needs are now solved. Although it’s more than likely I will be looking at other tools and introduce new tweaks the skeleton  of my perfect setup is here.

Weekly Links for 29th of August

A weekly collection of posts and articles about productivity, time management, tools and technology.

  1. Workflowy: The Need for Speed « dan gold, esq.
  2. Using mind mapping software to consider the future
  3. Enrich Your Life – Go on a Digital Sabbatical
  4. Recovering the Lost Art of Note Taking
  5. davidhewson.com – Blog – Managing a book project with Evernote

If you have any interesting articles please share them in the comments section.

Weekly links for 11th of July

A weekly collection of posts and articles about productivity, time management, tools and technology.

  1. Taskpaper+ – super simpler web app
  2. Your Weekly Tutor: Mind Map Vision Boards
  3. The Autofocus Productivity Method: Stop Maintaining To-Do Lists and Start Getting Stuff Done
  4. Developing Systems That Work
  5. Getting The Energy Right
  6. 29 ways to stay creative | Moleskinerie

If you have any interesting articles please share them in the comments section.

Weekly links for 13th of June

A weekly collection of posts and articles about productivity, time management, tools and technology.

  1. How to Make a Moleskine PDA
  2. Dooity: A Lightweight HTML5 To-Do List
  3. Good Hours, Not More Hours
  4. 10 Ways to Save Time With Batch Processing
  5. How mind mapping can help consultants to delight clients – and make more money

If you have any interesting articles please share them in the comments section.

Weekly Links 2nd May

A collection of posts and articles about productivity, time management, tools and technology.

  1. Guest Post – Managing Content w/ a Dashboard Pt. 1
  2. The Two Types of Procrastination
  3. If It Won’t Fit On A Post-It, It Won’t Fit In Your Day
  4. What Are Your High Value Activities?
  5. How to Harness the Power of Momentum

If you have any interesting articles please share them in the comments section.

Weekly links post for 5th March

A collection of posts and articles about productivity, time management, tools and technology.

The Theory Underlying Concept Maps and How to Construct and Use Them

Start Your Journey by Clearly Defining What Your Sh*t Is

Two Ways to Make Better Decisions

In Meetings, Pen & Paper, Not Glass and Fingers

Authors@Google: Garr Reynolds – Presentation Zen

If you have any interesting articles please share them in the comments section.

GTD Projects series – software list

IMAG0063Last week I went through a list of different tools that you could use for managing different stages of project. This week I wanted to continue this topic with an actual software picks.

As you can imagine different people will use different tools to manage their task and bigger outcomes. The actual choice will be driven by couple factor that include project needs, price, complexity of the tool.

I personally think that first three categories will be sufficient for managing any personal or small projects that require a limited degree of planning and tracking. If however you’re assigned with organising a conference or building a house then you need to consider more powerful solutions.   

My current tool of choice is Evernote and Freeplane. I also play a bit with GanttProject to better grasp concept of Gantt chars and it’s benefits.

One of the simplest ways for kick starting a project is opening a simple document dumping all the ideas and then putting them in the right order. Great way to do that is to use an outliner. The choice of applications for that purpose is massive however the more popular are:

Notepad (free)

Notepad++ (free and open source)

Microsoft Word (commercial)

Onenote (commercial)

Evernote (free/commercial)

 

If visual thinking is your domain there are countless mind mapping solution available online and for you desktop. If you want to start playing with the concept and use them for managing projects good choices are:

Freemind/Freeplane (free and open-source)

XMind (free/commercial)

Mind Manager (commercial)

 

As I noted in my last week’s post Gantt charts are fantastic way to put all the tasks involved in completion of a project into a time line. This can be further analysed for dependencies, critical paths etc. If you want to dive in and test few applications

GanttProject (free and open source)

Microsoft Excel (commercial)

Google Docs (free/commercial)

Toms Planner (free/commercial)

 

For big projects where you need to track a multiple things like tasks, milestones, people, resources, budget etc., you may need to refer to some power horse applications:

Microsoft Project (commercial)

OpenProj (free, open-source)

 

Saving documentation and research material can be integral part of the project so you need a tool to handle that too:

Basecamp (commercial)

Onenote (commercial)

Evernote (free/commercial)

 

Do you use different tools for managing project? Please share your experiences in the comments section.