The cycle of Plan it-Do it-Reviewit, is simple, powerful and effective.
Translation of GTD’s 5 steps to managing reference information:
Capture > Curate (only the best items)
Clarify > Summarize (the main points)
Organize > Triage (based on actionability)
Reflect > Exploit (by using in a project)
Engage > Recycle (for future discovery)
— Tiago Forte (@fortelabs) October 5, 2018
While I don’t own a Mac I occasionally listen to the Mac Power Users podcast.
Recently the hosts revisitted topic of task management. While they mostly shared their experience and workflows using Omnifocus the ideas and strategies are easily transferable to pretty much any task manager.
such a great observation from Nicholas Bate
It’s tempting not to write the problem down for fear of making it real.
But the process of writing it down starts the process of reducing the problem, taming its power and identifying a solution.
Forget invisibility or flight: the superpower we all want is the ability to do several things at once.
That’s Tim Harford writing Multi-tasking: how to survive in the 21st century
It’s a 2015 article that’s still very much relevent. For most actionable advice scroll to the end where there are some tips on taming multitasking and using GTD Method.
Drawing inspiration from sprints, I wanted to see what would happen if I did a personal reflection every month instead of waiting for a whole year to pass before checking in with my resolutions. I wanted to see how my life would change if I had a clear focus and achieved a goal each month, instead of setting and forgetting my goals each year.
This idea definitely grabbed my attention and its something I have scheduled to test in the coming months.
Tiago Forte shares his ideas and insights on productivity and knowledge managment during the ReactiveConf.
45 minutes of reflection: what do i need to anticipate?, what do i need to do better?, what do i need to do differently?
Michael Wade is Plodding Along
1/ Deliberate practice is widely considered to be the recipe for success, but there are some crucial caveats to understand about it.
When most people sit down to write one of those lists, they are actually trying to combine at one time all five of the phases we have defined for mastering workflow: collect, process, organize, review, and do. They are simultaneously attempting to grab things out of their mind, decide what they mean, arrange them in some logical or meaningful fashion, jumping immediately to an evaluation of each against each other and deciding what they need to do “most importantly.” One is usually rewarded with a short-term payoff of the crisis of confusion relieved, but left with still a vague sense of gnawing vulnerability to what’s uncaptured, unprocessed, unorganized, unseen, and underestimated.
if you don’t fully trust your personal systems, you are likely to be dedicating inappropriate and unnecessary mental attention to details and content, often with a resultant negative emotional component. You’ll feel pulled, overwhelmed, and often like you’re close to losing control
Plan: Identify what matters. I do this daily, weekly, monthly, and annually.
Act: Focus on and do what matters.
Rest: Sleeping, relaxing, relationships, entertainment.
Think: Let my brain wonder, noodle, etc.
Review: Check in with where I’m at and what I’ve been doing. I do this daily, weekly, monthly, annually.
Move: Get out of my head and into my body. (Moving and exercising is about more than physical health, it is also a huge booster for thinking and creativity.)
I walk in order to gain clarity and be productive in all the areas of my life.
The life changing magic of taking long walks • chrisbowler.com
I would replace walk with:
Remember, worthwhile productivity systems exist to help you to work LESS and stress LESS, while making greater progress towards a better life, whatever that means to you specifically. It’s not about just getting more done.