Dealing with too many projects

If you follow GTD methodology then most likely you have plenty of projects. After all anything that takes more than 2 steps is a project. Over time this can be overwhelming and your project list becomes unmanageable. There are few things you could do with that.

1.Accept the limits.

You can’t do everything so you need to be careful what you allow into your space. We want to achieve a lot and we certainly can but not all at once. Overtime we will accomplish a lot but in given week we can only do this much. Limit the number of projects you work on only to those you can actually manage. Learn to say no, ask for guidance on priorities, make a good use of someday list and revisit things later.

2.Clean up

Dirt, clutter and overwhelm are result of inertia and leaving things unkept and stale. When your project list looks like that it’s time for a clean up. Remove completed or dead projects. If something has been finished mark it as done. Things have been cancelled, postponed for later. This means you no longer need to look at them. Make sure your project list reflects that. Delete those items. Your list MUST show only those items you’re actually working on this week or month.

3.Re-assess the purpose and end result

Has a project been stuck for weeks and you’ve avoided it like a plaque? Perhaps it’s time to go back to basics. Move away from the tactical level to take a look at the bigger picture. What is the purpose of the project? What do you want to achieve? Spend some time thinking about each and define where you want to get. Make it clear so there is no doubt about the end result.

4.Define the steps

Each project requires few steps to complete. If you haven’t done much about it, think of the necessary elements. Start from the end and work backwards until you get to first step. Then make a list the all the items and add at least one to your next action list. If this got you really excited book some time in your calendar and spend an hour or so working on the project.

5.Look at your priorities

If a project is your priority then why it’s not done? Re-define your priorities or look at them, giving yourself a fresh start. Once you’re clear, pick the first item and put the right amount of focus onto it. Schedule specific time to work on it. Add to your calendar and work on it daily until it’s completed.

6.Leverage reviews

Although, possibly most difficult aspect of GTD, review is one that helps to keep system up to date and working. Don’t skip it and make sure you do one as often as necessary. Once a week or every ten day will generally do but if you find that you constantly lose control do them more often. While doing the review make sure you review your project list. Add, drop or completely delete projects based on your current priorities and obligation. This will help you make sure you are only looking at things that have you focus.

Do you have a way of dealing with too many projects? What’s your best approach.

Single actions, project actions and contexts

When implementing GTD you will notice there are two types of next actions.
Single actions – are those which are not related to any project or larger outcome. Once they are done there is nothing additional to do. Some examples include take out trash, call friend to catch up, etc.

Project actions – as the name suggests project actions are related to specific project and once one to-do is completed there is one or more waiting to be done.

The common element for both is context which denotes where a given action can be accomplished.

Navigating between the these might be a little confusing as it’s not always easy to figure out whether you should look at single actions or project actions, which context should take priority etc?

Few weeks ago I’ve read an excellent overview on how to approach this problem written by TesTeq. I would like to share it here because it’s an excellent advice that can be easy implemented and really helps understand what GTD is about. (The post was written in Polish so below is my paraphrasing of the advice.)

  •  if task was just a single item move to next item in the same context.
  •  if a task was part of a project you can select another action in the current context.
  •  if project is important focus on the next action from that project regardless of context. The key here is completing the project not just single action.

As you can see the advise is pure common sense but it shows how flexible and adaptable GTD is.

Many people complain about GTD that it creates too much overhead with all the lists, locations and contexts etc. Perhaps they haven’t experimented and adjusted the system to their specific needs.

If you like to focus on specific projects simply open the project file and tackle one at the time whether it’s making a call, writing an email or testing a bit o code. On the flip side if you travel a lot or shift attention between different work environments context are best way to approach your to-do’s.

As consequence of its flexibility and adaptability GTD is so popular and so widely adopted.

Best ideas from “Eat that frog” book

Eat that frog by Brian Tracy is one of the classic books on time management, personal productivity and effectiveness. Although it has been published quite a few years ago it still contains a lot very useful and practical advice. This also means that despite the progress in technology, systems basic work problems like getting things done, focusing on important items, achieving goal hasn’t been resolved. Therefore this week I wanted to share a selection of the best tips and ideas from the book which you could use to become more effective and get more done.

Plan every day in advance

Planning every day is one the single most effective techniques you could use to ensure consistent progress, yet it remains one of the most underutilized or ignored. Tracy points out that every minute spend planning saves up to 10 minutes in execution. Whether this is correct or not planning your day a night before is definitely very effective and powerful technique. You may be put of by the required time to completed a daily plan but if you look at up close it isn’t that difficult or time consuming. Simply in your last 15 minutes of the work day pull out pen and paper and your master task list. Then select few tasks which are really important to you and write them down on paper. I try to complete my plan each day and I find that selecting 3-5 items is really enough. Less than that won’t be challenging nor satisfying and more that will be cause of disappointment of too many unexpected things pop up. Lastly once you’re done with your list put it on top of your keyboard or screen so it’s the first thing you see in the morning.

Apply 80/20 rule

If you are looking for a way to establish what’s important and what brings most of the effects 80/20 rule should clear a lot of things. In its basic form principle says that 20% of activities will amount to 80% of outcomes regardless of the area and context it’s measured. To take that further 80% of your time is spend on activities that yield only 20% of results. This may sound quite depressing. So how do you leverage the 80/20 principle in your favour. establish your key result areas – what really important? establish your 20% most impact tasks projects – what are the projects which yield most return? start your day by focusing on your 20% high impact tasks – see daily planning above look out for activities that 80% that consume your time and bring very little value.

Take one item at a time

People used to take pride in ability to multitask which seemed like a perfect skill for solving all problems of more work and less time. Unfortunately this strategy creates more problems that in actually solves. Constant tasks switching can cost you up to 5 times in time necessary to complete a task. To avoid that, first select one action and work on it until it’s done. If you lose focus and put your attention somewhere else try to get back to the original task and attempt to finish it. Repeat the process until done.
To assist with that try to remove or reduce distractions. Turn of the email, internet, send calls to voicemail.

Create large chunks of time

Majority of important work requires a large uninterrupted time to complete. Whether you work on a presentation or write a report it will not be possible to finish it in an hour. In order to take advantage of those large chunks of time set up your day so that you plan them above other things. Use your calendar to block sufficient amount of time, then eliminate distractions and get to work. Before you start make sure you have a clear indication of tasks which you want to accomplish during that session. Alternative method is to refer to your project plan and start working in the next set of tasks.

Slice and dice bigger tasks

Are you familiar with a question, how do you eat an elephant? The answer is one bite a time. The same applies to large tasks and projects. As mentioned above big and importat things usually take time to accomplish. It’s not always easy to see the end. To begin slicing your big project start with a list of all possible tasks you will have to do in order to take the project to successful completion. Then select one task and work on it. Each completed task will help you satisfy the need of making progress and seeing some results.

Eat that FROG

Lets be honest work does not comprise of only interesting and cool projects and tasks. Very often we need to deal with the boring, unpleasant and downright pointless activities. The simplest strategy to deal with such thing is to do it first thing in the morning. Do it quickly and move to something else.

Prepare before you begin

Very often we start working on something only to realise that we were going in the wrong direction or missing some key tools, people or skills to accomplish it. Tracy suggest that before you embark on something big make sure you have everything you need at hand. Setup your work area so that it will support completing the tasks. If you’re writing a report make sure you have the research and the necessary data. Also to avoid distraction clear off the stuff you don’t need for this task leave only what’s necessary. If your mind happens to wander off there will be fewer things to put your attention on. My own suggestion is to always make a plan before. This ways you have a clearer picture of what you want and what needs to be accomplished. My preferred method of planning is to use mind maps. If you prefer a more ordered approach simple outline will do the trick as well. You can read about my favourite software here.

“Eat that frog” is a little book packed with many practical ideas and techniques for improving your personal effectiveness and productivity. If you’re looking for something that will give a bunch of different tips in a bite sized form this book is definitely one to check.

Projects and Remember the Milk

Managing Tasks in Remember the Milk is easy. You simply input one, add necessary meta data, like context or due date and you’re done. Item will appear on you list waiting for you to do it.However if you’re a practitioner of GTD methodology you know that projects are very important element of it. In fact per GTD any item that takes more than two actions steps is a project. If you follow this definition then you have a lot of projects to work on.
It would be ideal if you could use Remember the Milk to manage this aspect too. Unfortunately that’s not possible out of the box. But don’t loose your hopes! There are two solutions which can help you maintain integrated project and task system within RTM.

Fixed list

Firstly there are lists, with each representing a single project. This way all your specific projects are separated from other tasks thus making it easy to see the full scope.
I don’t recommend this approach as it’s cumbersome and requires setting up list via settings panel. It also makes the page quite crowded with different tabs. Perhaps it’s not a big thing but I prefer to keep things as clean as possible.

Project tags

The second solution, which is my preferred, is to use tags to indicate whether a task is part of a project or simple next action. The way it works is very easy.  When I’m adding a new project I create a tag which looks as follows “p_name” where “p” indicates project and “name” a short name to indicate what’s it about.

The reason I prefer this approach is that the list view remains minimal and clean, letting me keep the key list in front of me. Also having all projects starting with “p” I can clearly see them and access them via the tag cloud on the right side of the screen.
With tags it’s much easier to create a project, as all I need to do is create a new “p_xxx” tag. Adding new task to your project is easy too, thanks to the auto tagging which adds current list’s tag automatically.

Where tags are provide more flexibility over a fixed list view is a creation of different views via smart lists. This way I can create a list based on very specific set of tags and have all relevant tasks displayed there regardless of project they are assigned to. Very handy when looking at context or areas of responsibility across your system.

Project list

In order to see all of my open projects I have a project list which shows any task with a “@project” tag. This way I have a handy reference point to see whether I’m not overburdening myself.

Here it’s how it works. When I’m due to file taxes for 2011 I will open up a new project and add task called “File taxes 2011” and add two tags @project and p_tax11.
Now this task will appear on my project list as an active item then when adding additional task related to this project I will use p_tax11 to keep things organised.

Large projects

For larger projects you may want to organise your tasks in sequences, unfortunately this requires another little hack as RTM can only sort using priority, name or due date.
My suggestion is to use numbering sequence to make task appear in a certain order. You can use various formats for that purpose from simple 1-10 to more complex 1.1.1, 1.1.2. It all depends how you want to organise your projects.

I hope this gives a good overview of how you can manage project using Remember The Milk. If you have any favorite solutions please share them in the comments.

Remember the Milk – the most powerful features

Remember the Milk has been my task manager of choice for over two years now. Although I have tried couple other task manager in that period I always came back to RTM as my preferred solution. As any application it has a strong points (you can read about some below) and has a weak points too (mainly the offline capabilities).Since it’s always easier to pick hole sin things rather than look for positives I decided to look at some of the best features of Remember the Milk that keep me organised and help me get things done. This post may appear a bit geeky as I go into the details of things like input syntax and smart lists but believe me it’s actually very simple. This is what makes this tool so powerful and effective.
It also goes in line with the notion that knowing the tools you use makes you more effective and lets you focus on what’s important.

Smart add

This is one of the most powerful and useful feature of the application. Very often people point out that applications like RTM provide so many options that deciding on each of them becomes a task in itself. In my view you can use the application the way you prefer if simplicity is your thing then you simply ingore the features but if you look for a more options to slice and dice tasks than RTM lets you do that.

When inputting a new task aside from the description you can set following attributes for each task: due date, list, context, priority, duration, repeat cycle, URL and location. As you can see it’s a lot of additioal information to input. To make it simpler few years ago the guys at RTM inctroduced a set of characters which allow you to select desired feature using keyboard while entering the task. Here is the list of special characters you can use:

[colored_box variation=”pearl”]

^ – date

# – list and context

! – priority

= – duration

@ – location

* – repeat

URL – simply paste it in[/colored_box]

So here, how this works. Lets say you want to “buy a milk” and you want to have it on your personal or errands list and location is your local shop. Obviously you will buy a milk every week so you want that as a continuous reminder.

Normally you would input the task in to the input panel and then assign relevant attributes manually in the panel on the right. However using the syntax your input would look as follows:

[colored_box variation=”pearl”] buy milk #personal @shop *weekly [/colored_box]

That’s it, no fiddling with settings or navigating with mouse, simple input and a task is properly categorised and assigned.

Two points worth noting here. You can use the same principles when entering tasks on your iPhone/iPad or Androind devices. Also existing categories will auto populate as you type which makes entering even easier.

Smart lists

You may be wondering what is the purpose of entering all those additional details tags, priorities, locations etc. The answer is simple with these attributes set you can slice you tasks in any way you want. This is where the smart list comes into play. This feature allows you to simply create a list of tasks based on a very specific criteria or a combination of such. In my view It’s the second most powerful feature of RTM application and I’m using it quite a lot.
Aside from the standard Inbox list I have only two basic lists Personal and Blog to manage all of my tasks. The rest is done through a set of smart list that display relevant tasks. These include following:

  • Project list – a list of personal and blog projects that I currently work on.
  • Next Action list – task due today or those I decided to complete in a given week. I highlight those by assigning a priority 1 to them.
  • @Computer and @Home, a list for two of my basic contexts.
  • @Waiting for – a list of things I’m waiting for from other people.
  • No tag – task which are missing a tag.
  • Smellers – picked it up form this post and essentially it’s a lists of task that were inputted over 6 months ago.

At first setting up a smart list might be a little bit overwhelming but the learning curve is not very steep. Remember the Milk forum has some great examples of those. You can also check out the support page which includes a list of relevant fields.

Auto tagging

Next very useful feature is auto tagging of tasks. In essence when you are looking at a smart list and add a new task, RTM will automatically append a tag related to that list. This comes very handy when outlining project plans. It works very easy, I select the project tag, I use “p_xxx” to indicate project, then I start typing. Each new item will have a tag “p_xxx” assigned by default. Why this is helpful? Simple when I want to review all tasks associated with a specific project I can click on the tag and simply review them all. This helps me make sure that tasks are in their right place and I can access them when needed.

Email import

Last feature that I wanted this share is the email import. Perhaps it doesn’t sound all exciting as almost every online task manager provides this functionality, nonetheless it proves very useful. The reason it so beneficial is that it greatly fits into my project workflow. What I usually do is get a mind map or a Evernote note to outline the structure and elements of the project. Once this is done I would email the list of tasks into RTM. In addition I would include relevant syntax items so the tasks would fall into right categories or lists. Here is an example for buying a car:

[colored_box variation=”pearl”]

buy a new car #Personal #p_car #project
research car models online #Personal #p_car #computer
call bank and check loans #Personal #p_car #calls
book a test drive with the dealer #Personal #p_car #calls @dealer


Once sent to your RTM email address (you got one during the sign up, see settings) all these lines will be converted into individual task and tags. All is left is to start reviewing your lists and tick off items.


Are you a Remember the Milk user? I would love to know how you use it. Please share in the comments section.


Note of disclosure: I’m not affiliated with Remember The Milk nor received any compensation for this post. I’m recommending it to anyone as a powerful tool to get things done and organise their tasks.

Evernote for projects

This week I wanted to look at using Evernote for projects. This will be short description of how i use Evernote for my projects. While setting up a project you can go wild and try to use every possible technique to breakdown tasks, time lines, resources etc. Although such approach can be useful and very insightful (see one example) I tend to try keep things as simple as possible and limit the amount of overhead.

When I’m starting a new project I use 5 stages of the GTD planning model as a planning guide. I’ve created a template in PhraseExpress (text expansion tool) so when I’m ready to start I hit right key combination and high  level outline of each step appears in the note. Then I start working on a project one stage at a time.

Once I have my stages clarified and different elements sorted I assign relevant tags. At the moment I’m using Evernote as a project support tool. This means I will list relevant actions and steps I need to take to move the project but I will not track individual actions in Evernote. Since I use Remember the Milk for managing actions all project related actions are moved there. But if you are interested in using Evernote only please read excellent Evernote e-book by Daniel Gold.

There are two primary tags which I assign to a project note. First is a !!Project tag second is a @Current or @Closed tags. This way I can track my open or closed project lists with a saved search  instead of to navigating through myriad of notes.

If a project is particularly large, especially if it includes a lot of notes and other supporting documentation, I would create a notebook for that purpose. This way it’s easy to keep all related information in a single location. Once the project is done  I assign a specific project tag to all notes in that folder, move them to Reference notebook and delete the project notebook. I’m trying to limit the amount of notebooks I maintain and if I ever need to refer to some documentation I can always find it using relevant tag and search box.

Additional two features of Evernote that may come handy for anyone managing project are tables and checkboxes. These two can be quite useful for keeping track of progress of the different stages of a project.

Evernote is not a project management solution so trying to fit a large scale commercial project with hundreds of dependencies may not be the best choice. However for many home and small business user it can be exactly what you need.

Projects, Evernote and Remember The Milk


As many of you may know RTM is not the best project management solution it’s great web app for managing tasks and actions but connecting projects and creating nested solutions is not it’s strength. Sure you can try to hack it in many different ways but none would appear to be too intuitive or straight forward.

Evernote is great for taking notes of ideas, plans, sketches. When working on a project you can gather all backup and supporting documentation in it. Evernote is so versitile application

that its possibilities go way beyond that but I wanted to focus on the implication for projects.

In recent weeks team behind Evernote added new feature called note links. This allows you to create a link to your note which you can share in many various ways. Send by email, tweet include in other application.

My project list and many other action lists live in RTM. I prefer to keep it their so I have a single point of reference. RTM is good for tasks but not very good a project support solution. This is where Evernote comes handy.

When I launch a new project I create a new entry in RTM project list. Then I move to Evernote where I create a note for that project.

Next step is to create a list of next actions that allow me to complete the project. If I want or need I can supplement that with any thoughts, possible ideas, alternative solutions. All this gets saved into my note.

Last element is connect the information collected in Evernote with RTM project list.

This approach lets me do three things.

  1. I have quick access to project support material straight from my task application.
  2. When I decide to work on a project than I can either schedule it in calendar or RTM and simply press the link to focus on those project related tasks.
  3. Having a list of actions ready I can import them to RTM and by adding a proper syntax for tags, due dates, priorities. This is especially useful for project that may have a large number of moving parts and dependencies . So rather than refer to Evernote I can do what’s needed based on the RTM task list.

You can’t call it a deep integration like the one offered by folks behind Zendoe app yet the existing options allow me for creating quite nice and simple workflow.

Big thanks to Dan Gold for highlighting the usefulness of note links in his post.

Easy reviews: RTM and Wall of widgets

Regular reviews of inbox, action lists and projects let us keep the momentum going and have your list handy. Below post which I found on Remember the Milk blog outlines how you can leverage RTM and your Android phone for better productivity:

Remember The Milk for Android features home screen widgets for you to see what’s going on at a glance. This week’s tip, shared by joooc, shows how to se what’s going on at a glance… four ways over.

I use RTM widgets on my Android phone to split the wall to four different areas:image

top-left: Today Smart List
top-right: "To-Do" – my primary tasks list
bottom-right: Inbox
bottom-left: "Buy" list for items like hangers, toothpaste, present for someone … and milk of course 😉

Together, they occupy exactly one of 7 walls available, creating an RTM wall with all the info and controls I need. It’s the first wall on the left so basically once I unlock my phone on the go, I only need to swipe once and voila – all the tasks are instantly visible to me at one glance.

It’s very practical and fast to see what’s there for the day while still having access to all task just a tap away. The "Buy" list is great for checking what I need to buy on my way home or actually when I’m shopping, not to forget anything. Even more, Inbox serves as a perfect Notepad tool for ideas and tasks gathering that I can’t process right now but neither I want them to fly away.

This is a great example of making the most of available features of an application and a phone. I’ve been using this a similar setup for a while but following this post I’ve added two more widgets on my screen. Now my wall includes following items:

  • Next actions for  today and next 2 days (a smart list)
  • Waiting for
  • Inbox
  • Projects (a smart list)

I definitely find this beneficial. Not only I can see what’s is coming up and where should I put my attention but it also reminds me that I need to do a review once one or more of my list are empty. The other plus is that I can display any sort of list I have created. This way, if I’m working on something big and complex I can set up a smart list for it and put it on my wall. Then all relevant tasks are in front so I know what to put my attention on.

Great way to stay updated with your system and keeping it current.

Too many changes

Boeing’s latest commercial airplane called Dreamliner is a great engineering achievement. This plane incorporates some of the latest most innovative technology available.

Building Dreamliner required a lot of changes some were small incremental other were gigantic. They were more shifts rather than changes. All this created risks, some were anticipated others were not possible to be foreseen. When changes are added one after another after another the probability of problems multiplies dramatically and things can go astray. It can happen to a small company and it can happen to a giants like Boeing with year of practice and experience:

Privately, Boeing officials admit that an all-new plane, a new technology and a new way of working with manufacturers (which involved risk-sharing), was too much novelty all at once.

Read on the full article on The Economist: Nightmareliner

Considering the scale and complexity of the whole project I’m sure there will be some great lessons learned.

Become Linchpin with GTD


In 2010 Seth Godin published the "Linchpin". I’ve read it few months ago and found it to be fantastic and indispensable (pun intended) resource for thinking about career, delivering results and creating value.
The key concepts of the book  make a point that the jobs were you were told what to do are gone now. It’s up to you to find your best path that makes you invaluable.

Who are linchpins

They are the third team, they are not manager nor labour. They are artists providing unique value, crossing the borders and even breaking some of the rules.They hold the organisation together, they are indispensable for any company to grow, to innovate and to move forward. It’s not easy to replace them.

"Godin’s definition of a human linchpin is somebody who works outside of the established rules to achieve unexpected results. They exert emotional effort into their work and create new and innovative products and services. These innovations can be called art, and rightly so." (Seth Godin’s Linchpin: a review)

Why would you like to be a linchpin?

Why in your right mind would you like to challenge things, propose new solutions, do something against the flow? Ask yourself below questions and see what are the responses.

Do you like to work on new projects?
Do you like freedom and ability to choose where you put your attention?
Do you like to be creative and come up with new solutions?
Do you like tinker?
Do you like to push the boundaries and see what’s new?
Do you like to go an extra mile to provide great service or product?
Do you like to make your customers happy?

If you have answered yes to any of those questions than you’re on your way to becoming a linchpin whether your know that or not.
If you think yes would be your answer, where do you see yourself when this pops up in your mind? Now you know how it’s to be a linchpin and why would you like to be one.

How GTD can help you become a linchpin?

Getting Things Done methodology is about creating mind like a water. A state in which you maintain your ultimate focus and clarity about the direction you’re taking. Using various tools and techniques you keep on top of your priorities and goals.

As consequence you’re able to manage your projects, respond to incoming interruptions and requests in a way that allows you make biggest possible impact on your organisation.
Sure it will not always be easy, perhaps it will be more difficult for you than for others. This is a privilege and a consequence of being a linchpin. You venture onto a new territory and you need to create a path on your own.

With greater clarity it’s easier to focus on things that are important and bring you to the ultimate goal. Your project list allows you to define your current a future priorities. Your action list helps you maintain focus and help you make the most of your working day.

All the elements of good self management included in the GTD methodology will help you become indispensable. This is what employers want. They look for people that can work on their own, spot opportunities for improvement and deliver the results.

Where to start?

Start capturing your ideas and thoughts. Keep piece of paper, notepad or a smartphone and write things down.
Make decisions and clarify things. Look for next actions and clear outcomes so ideas can move forward.

Get into habit of tracking things projects, actions, waiting for items.

Review of your commitments. Know where you are with your projects and actions. Don’t aim for emptying lists. Simply review to know your priorities and decide where to put your attention.

Do you see your self as a linchpin? Do you have any tips for people that what to become one?
Please share those in the comments section.

Weekly links for 27th of June

A weekly collection of posts and articles about productivity, time management, tools and technology.

  1. My secret to becoming more Producteev …
  2. Making It All Work
  3. Episode 48: The Magic of Thinking BIG
  4. 15 Useful Project Management Tools – Smashing Magazine
  5. Steve Leveen: A Tabula Rasa Is Peace of Mind :: Articles :: The 99 Percent

If you have any interesting articles please share them in the comments section.

Weekly links for 16th of May

A collection of posts and articles about productivity, time management, tools and technology.

  1. Organize Your Business – 
  2. 40 Excellent Web Apps Every Freelance Designer Should Use
  3. Rules for SuperFocus – Blog – Get Everything Done
  4. The Elusive Inventory of Your Projects – James Fallows – Business – The Atlantic
  5. Let the empty heads lead « Leadership Freak

If you have any interesting articles please share them in the comments section.

Guest Post: How to accomplish any project

Note: This is a guest post by Ivan Hernadez


Everything you do in life is a project. Everything!

Taking care of your bills? … project
Going on holidays? … project
Any deal with your Clients? … project
All the work-related stuff you do at the office? … project
Your career? … project


So … I suggest you to get (very) good at managing and accomplishing projects.

Here below is a brief and simple explanation of what I have learned from people such as Seth Godin, Tom Peters, Scott Belsky and others.

How to accomplish any project

  1. Set the deadline, or in other words the “D-Day”.

    "How to accomplish any project"

  2. Once you have the deadline established, identify all the important things that must be done in order to be able to accomplish the big/scary/challenging project on “D-Day”. Then break-down the big/scary/challenging project into smaller chunks containing all those critical actions that must be done and set milestones.

    "How to accomplish any project"

  3. Now that you have your milestones established, you don’t need to worry about having to deal with a big/scary/challenging project. You just have to focus on putting all your energy and effort into accomplishing the next milestone.

    "How to accomplish any project"

  4. Lather, rinse, repeat.

    "How to accomplish any project"

  5. On D-Day, regardless of what is the actual status of your progress …. you ship. No last minute extensions, no excuses. You deliver.

    "How to accomplish any project"

  6. Feel good. You are officially an achiever. Now go and get another cool / challenging / scary project.

    "How to accomplish any project"


About Ivan: Ivan Hernandez is an entrepreneur, educator, keynote speaker and business consultant. He’s a passionate social media evangelist. You can read his writing on his personal site Ivan Hernadez or follow on twitter @IvanHernandez_.

Weekly links 25 April

A collection of posts and articles about productivity, time management, tools and technology.

  1. Masters in Project Management|100+ Degree Programs Online
  2. How To Be Creative And Productive In Every Stage Of A Project
  3. 20 Must-See Business TED Talks
  4. What Were You Born To Do?
  5. Must Read Success Lessons from Stephen Covey
  6. Information (and knowledge) exists only in your head

If you have any interesting articles please share them in the comments section.

Weekly Links 4th April

A collection of posts and articles about productivity, time management, tools and technology.

  1. 4 Creative ways to Start Your Day « Leadership Freak
  2. The right side of inertia: a backup workflow story
  3. Recipes |
  4. Collabtive: Project Management Simplified
  5. What gets in the way of delegating? | GTD Times


If you have any interesting articles please share them in the comments section.